Software RFP Template

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Improve Your Chances of a Successful Software Selection by using a Software RFP Template

An intelligent way to conduct your application software selection

What would you say if you could save weeks or months of time on your software selection project simply by using a software comparison template that could communicate all your software requirements to prospective software vendors in one easy-to-use document?

Well now you can!

Whether you're looking for enterprise resource planning (ERP) system software, customer relationship management (CRM) system software, or business intelligence (BI) system software, gathering and prioritizing your requirements will probably be one of the most time-consuming—and frustrating—steps of the software selection process. So you'll want to get it right the first time.

Right?

You have an important job ahead of you and there's a lot at stake. But you're not alone. There'll be a lot of people who will want to put their two cents in—your stakeholders and business users! Because they also have a vested interest in your software selection project, they'll want to have their say. After all, most of them will be using the software too. For your project to be a success, you'll need their buy-in!

Now you're in the thick of it.

Information is coming to you from every angle—and everybody's opinion has to be heard! The payroll department needs this, the accounting department wants that, the executives... you get the idea. How will you bring all this information together and then make sense of it all?

Using one of our software RFP templates is probably the best way to start this process. Rather than creating a detailed software requirements template from scratch, our software RFP template contains predefined criteria that will help ensure every element you (and your stakeholders) consider necessary to perform everyday operations has been covered.

What exactly is a software RFP template anyway?

By definition, RFP stands for "request for proposal." An RFP allows a prospective buyer—like yourself—to define the requirements in the software you seek in a comprehensive manner.

Each RFP template contains thousands of criteria, to give you a complete view of all the features and functions currently available for the selected type of software.

A software RFP template breaks down each criterion of functionality into manageable parts by

• prompting you with questions about specific features and functions and how important they are to you
• helping you define your priorities by rating them from most important to least important

One of the benefits of using our software RFP templates is that criteria are described using terminology or language that software vendors understand and to which they can accurately respond—allowing an apples-to-apples comparison. When it comes time to ask potential vendors what their products support, the capabilities, functions, and features that your new system requires will already be clearly defined for them.

Reduce your risk of selecting the wrong software

Our unique RFP format was designed in collaboration with industry analysts and the world's leading software vendors.

Using a software RFP template not only makes your software analysis easier; you also reduce your risk of selecting the wrong software.

Don't believe me?

Keep reading.

What are the benefits of using your software RFP template?

Software RFP templates are recognized as an industry-standard approach for software selection.

Our RFP templates

• are written in a language that software vendors understand.
• will ensure you get the most up-to-date and complete listing of software functionality in the industry.
• will ensure that every possible capability, feature, and function has been considered—and that nothing is overlooked.
• will help you save time and money.

What if I just learn how to write an RFP myself?

Preparing an RFP document is no a walk in the park! But if you want to learn how to write an RFP yourself—with a little time and perseverance—it can be done.

Our software RFP template can be used as a building block. The software RFP template is laid out in a convenient spreadsheet format. You simply cut and paste the RFP format to create your own custom template. Then you can add new criteria or sections as you choose.

Still not sure?

Everything you wanted to know about RFPs but were afraid to ask:

For more tips on how to write an RFP, download our free RFP toolkit.
It includes the following documents:

• Official Letters
• RFP Letter of Intent (LOI) Template
• RFP Proposal Cover Letter Template
• Executive Summary Template
• Decision Matrix Template
• RFP Cover Letter Template
• RFP Proposal/Bid Disqualification Letter Template
• Letter to Decline an RFP Proposal
• RFP Contract Award Letter
• RFP Rejection Letter
• No-Bid Letter
• RFP/Bid Protest Letter
• Sole Source Protest Letter
• Sole Source Justification and Approval (J&A)
• and more...

How do I use a software RFP template?

You go first! So, you're at the point in your selection process where you need to define your software requirements. With our simple-to-use software RFP template, your job just got easier. Beside each criterion that you consider important, you'll place a rating of importance (e.g., least import to most important). Work your way through the software RFP template until it is complete.

Now it's our turn! Once your software RFP template has been completed, we'll take care of the rest! We'll take the information you gathered from the software RFP template and put it into a decision matrix, which will help to select the solution that best fits your requirements.

Our database contains thousands of criteria on hundreds of different software solutions. We can narrow the field down to a shortlist of three or four software vendors with the press of a button!

What if I just want to get this information from the vendors myself?

While it took only weeks to complete your request for proposal using our software RFP template, it'll probably take months for every vendor you may be considering to respond.

Can you afford that kind of time?

For every criteria you've defined as important, each vendor will need to indicate its level of support for that specific criterion.

Another thing to remember is that software vendors are trying to sell you a product! By submitting your software RFP template in this manner, you put yourself—and your company—at a disadvantage. You've told them everything you need the software to do. They may be inclined to tell you up front that their software can "do it all." But when it comes time to deliver, will that still be the case?

By putting your requirements into our decision matrix, however, you are receiving impartial results! The system chooses the best-matching solutions for you!

With no bells and whistles—or broken promises.

Just results!

Where can I find your software RFP templates?

About Technology Evaluation Centers (TEC)

TEC's database of software RFP templates make it easy for you to compare vendors side-by-side in one convenient spreadsheet. With over twenty different kinds of enterprise software RFP templates, we have all your bases covered.

Simplify your life! Get started on your successful software comparison today.