Purchase Orders (POs) Features and Functions

• MRP requisition converts to a purchase order


• Manually enter and send purchase order


• Assigns sequential PO numbers automatically


• Purchase order types including standard PO, blanket/contract, subcontract order/operation, purchase request, and return-from-stock


• Quotation entry includes data fields for effectivity dates, and pricing discounts and percentages


• POs include the vendor's quotation number


• Quality codes included on purchase orders


• Supplier and item data may set as defaults upon placing POs


• Overrides default data with user-defined data by order


• Order link to financial company for vendor selection


• Matrix of vendors, by item, approved as alternate suppliers


• Order line and customer order line split for multiple deliveries


• Individual POs can handle more than one item


• Individual components may be divided for multiple lead times


• Codes for multiple deliveries of a specific item in a PO (may accommodate more than one date or location)


• Purchase quantity includes the measurement unit and conversion (for example, "meter" or "piece")


• System's item file correlates vendor part numbers to internal part numbers


• Parts, supplies, and services purchases


• Blanket POs may be issued, up to a specified quantity or dollar amount


• Blanket PO release control options


• Multiple line items per purchase order to accommodate blanket POs and subcontractor relationships


• Receive partial shipments


• Non-receivable items; No receipt expected


• Selected items in an order may be flagged for defect checking


• Notes for internal purposes may be excluded from printing, or printed when they're intended for external display.


• PO line item comments may be entered in a user-defined or standard predefined format


• Line-item-specific delivery dates


• Automatically calculates delivery times and dates


• Purchase history is accessible in real time by supplier or part


• System-generated POs may be routed for online review and approval


• Purchase order line status includes released and closed indications


• Purchase order status and confirmation notes on the product and supplier


• Automatic system messages to follow up POs may be triggered by user-specified criteria


• Confirms POs by product numbers or PO number


• Automatically flags past due deliveries and supports inquiries on future deliveries


• Remote PO access and printing of associated documentation


• Workflow management: on-line approvals


• Features to track foreign trade zone orders