Controls Features and Functions

• User-defined criteria for system purges for general ledger transactions, journal vouchers, and accounts payable data based on the number of years or months of data required to maintain--each purge type has its own unique criteria


• Specifies a key and rules to have the system automatically purge all records related to the key throughout the system--sub-ledger accounts, sub-ledger transactions, tables, rates


• Automatic check to ensure that prior to deleting a financial record, the account balance must have been "closed out" (i.e., nets to zero)


• Translation of balance sheet accounts including the ability to have a default rate (spot) that can be overridden on an exception basis (historic), on an account-by-account basis - do not want to set up a rate for every balance sheet account - the override rates will differ ledger to ledger


• Prevents roll from one accounting period to the next unless the last job run is the financial statements


• Audit log required for any changes to table information that may contain rates and information used by the system in any way; log contains before and after, change, date, and user identification


• User-defined controls to allow specific jobs to update multiple times in a period