Document Management System (DMS) Features and Functions
Document management systems (DMS) assist with the management, creation, workflow, and storage of documents within different departments. A DMS stores documents in a database and associates important information about the documents, to the documents (known as metadata). Most systems provide workflow engines to design and support document creation, publication, and usage. DMS solutions are often used by insurance and health care industries, government bodies, or other organizations processing high volumes of documents.
|
Content Authoring
Authoring content is the ability to create content through an content editor, import of content, aggregation of items, and the capability to deploy and present the content.
|
Content Acquisition
The ability to gather content through import or metadata
|
Content Aggregation
The process of bringing different information sources into one overall structure
|
Document and Records Management
Document management products function to help companies better manage the creation and flow of documents through the help of databases and workflow engines that encapsulate metadata and business rules. Records management consists of creation, maintenance, and destruction of records of an organization. The life cycle of record management includes creation, distribution, storage and maintenance, retention, and archival.
|
Security Management
Control access to the content through authentication, role and directory management, access control settings, and passwords.
|
Performance, Backup, and Recovery
This cateogory covers how databases set up to handle the required performance and the ability to back up and restore the repository in case of an incident.
|
Product Technology and Support
|
|
Asset Management Features and Functions
|