Purchase Orders (POs) Features and Functions

• Conversion of a planned purchase order to a PO electronically forwarded to vendor automatically


• Manually enter and send purchase order


• Assigns sequential PO numbers automatically


• Purchase order types including standard PO, blanket/contract, subcontract order/operation, purchase request, and return-from-stock


• POs include the vendor's quotation number


• Orders and suppliers link to the financial company, which links to the warehouse for transactions


• Order line and customer order line split for multiple deliveries


• Individual POs can handle more than one item


• Purchase quantity includes the measurement unit and conversion (for example, "meter" or "piece")


• System's item file correlates vendor part numbers to internal part numbers


• Subcontracted purchase orders tied to work order operation; material supplied by either vendor or internal operation


• Parts, supplies, and services purchases


• Blanket POs may be issued, up to a specified quantity or dollar amount


• Blanket PO release control options


• Multiple line items per purchase order to accommodate blanket POs and subcontractor relationships


• Drop-ship, direct shipments, special order transit options traceable by serial number


• Receive partial shipments


• Maintains purchasing conditions for specific order items (e.g., seasonal or promotional items)


• Line-item-specific delivery dates


• Automatically calculates delivery times and dates


• Users control text entry and display formats


• Purchase order line status includes released and closed indications


• Confirms POs by product numbers or PO number


• Automatically flags past due deliveries and supports inquiries on future deliveries


• Automatically generate a PO number and assign it for each PO sequence


• Supports purchase card activity


• Features to track foreign trade zone orders


• Allow multiple buyers to procure same item for separate business units


• Consolidates enterprise-wide purchasing as a central unit


• Internal processing lead times provided based on products and warehouses


• Retain PO data for audit purposes (PO with electronic approval)


• Interface provides buyers with important purchasing criteria factors


• Maintains PO history information by item


• In-depth reports on purchasing statistics defined by specific parameters


• Determines, measures, and reports statistics for purchase budgets


• Compares budgets


• Tracks consigned inventory, in real time, to include inventory segregation and payment control