Resource Scheduling Features and Functions

• Supports a hierarchy structure listing multiple sites/locations, cities


• Supports unlimited number of resources for conference rooms, audio visual equipment and caterers with unlimited number of menus


• Operates in a real-time environment


• Suppoortst single sign on (SSO)


• Displays the resource calendar by room, city, day, week, and month


• When making a reservation, the standard setup and resources permanently assigned to the room are visible


• Application is integrated with standard email software to send electronic invitations and attachments


• Establishes user security levels limiting locations, resources, functions, and fields, per user or user group


• Establishs a security level limiting the viewing of reservations by others


• Assigns status levels to a reservation


• Resource status can be changed to "Inactive" and removed from the inventory available to reserve


• Users can be notified when a resource is not available when making a reservation


• Establishes time parameters per caterer, per location on catering services, limiting the ability of the user to cancel based on those parameters


• Allows an unlimited number of resources can be added when scheduling a conference room


• Resources can be searched to verify the availability and not be required to reserve the resource


• Resources can be searched to verify the availability and schedule multiple resources from that list


• Independent resources can be scheduled not in the established database


• Allows scheduling of repetitive meetings within a pattern or scattered


• Schedules a new reservation by copying information from an existing reservation


• Searches by unique reservation number


• Reserves multiple resources (rooms, equipment and other related resources) under one reservation number


• Searchs simultaneously or individually for available resources


• Receives a notification/confirmation report when the reservation is saved


• Displays all their reservations at once


• When a reservation is canceled, all resources are released and returned to inventory


• All service providers are notified when a reservation is canceled


• Establishs separate catering delivery times within a single reservation


• Conference Room structure allows a parent-child relationship with main rooms and sub rooms


• Resources are assigned to locations within the location hierarchy


• Maintains audio visual equipment inventory


• Caterers are assigned to locations and have specific menus


• Can override the pre-established defaults


• Establishes a reservation time limit on resource scheduling