Requisition and purchase order process Features and Functions

• Holds purchase order pending issuance


• Report un-issued purchase orders


• Supports cancellation of un-issued purchase orders


• Automatically retrieves purchase information on-line by referencing purchase order or requisition number or requesting department name or other user-defined criteria


• Specifies unit of measure


• Queries on or provide reports to users and management on requisition status


• Exports purchase orders as pdf files and email


• Supports encumbrance control for budgeted funds


• Copies information from one process to another without rekeying (i.e., requisition to purchase order)


• Attaches electronic documents (word processing, spreadsheet, scanned image files) to requisition and purchase order transactions


• Rrecords and maintains history of purchases and volumes


• Supports automatic entry into other modules, such as inventory and fixed assets from purchasing


• Allows end-users to check expenditures to date against encumbrances and budgets and see results on-line in real time prior to processing an expenditure request


• Tracks all purchase history on an item


• Duplicates line item information during data entry to save time


• Allows for default information for shipping and payment to reduce data entry efforts during ordering


• Provides on-line, on-screen requisition and purchase order forms for centralized and decentralized entry