Financial Global Features and Functions

• Configures automatic entry of a decimal point when entering dollar amounts, but allow other users to continue to enter the decimal point at the same time


• Users can enter future inactivation dates at the time of setting up the account for grant or facilities, construction accounts, etc.


• Prevents out-of-balance transactions


• Traces all payroll accounting entries in the general ledger by employee ID number


• Shows users current and history of previous years' expenditures by amount and percentage of total as of user-defined date in a portal


• Users can enter an account code for every school or department without having to key in every school or department location


• Encumbers postage before mailroom clerk processes postage


• Job cost module accounts for construction and renovation projects that span multiple fiscal years (i.e. bond projects) and allows lower levels of account coding that can be rolled up to GL account codes based on user configuration


• Tracks the transaction status at each point in the transaction life cycle for all accounting modules


• Provides online banking functionality


• User-defined account code maintenance feature that include restrictions such as preventing users from combining non-compatible account codes or years when creating new account code strings


• Shows the percentage of monies available, expended, and encumbered year-to-date table and graphic formats via the users portal


• Information lookup for at least the previous five years without requiring a data-load from archives


• Single transaction (check disbursement or cash receipt) can be posted to multiple funds or other account code types


• Provide the ability to identify and allocate indirect costs based on user defined allocation formula.


• Automatically links subsidiary ledgers to GL


• Uses subsidiary ledgers to provide appropriate detailed expenditure and revenue data


• Interface with food service accounting system for purposes of uploading financial data to the GL


• Imports and electronically transmits data from the foodservice accounting system


• Reports are viewable both online and hard copy


• Provides ad hoc inquiry and report generation capability on all systems with an optional report writer/query module


• Prepares reports with detail based on any level of the chart of accounts with summary information on higher levels


• Drills down or produce reports on request with full transaction detail for selected accounts and for a designated date range


• User can designate sort order, page break, and subtotal fields from sections of the account code for financial reports


• Maintains two or more open months concurrently which can be controlled via password security


• Tracks data such as number of invoices processed, number of checks issued, etc. by person


• Interfaces the print shop system with the requisitioning or purchasing and accounts payable module


• Designates separate accounts for each fund to transfer surplus or deficit to fund balance on balance sheet at year end


• Codes receipts and interfund transfers at detail source level by fund and allow users to edit and accept before posting


• Automatically generates recurring interfund transfers, cash transfers, and non-cash transactions.


• Displays the school's or department's budget to verify amounts and encumber the project