Informational Fields Features and Functions

• Creates unique asset tag numbers by using tag controls


• Serial number


• Model number


• General ledger account codes


• Categories


• Subcategories


• Custodian (individual/department)


• Location


• Room number


• Asset categories


• Building names (alphanumeric)


• Activities and funding sources


• Specifies the original PO number and vendor


• PO date


• Acquisition date


• Manufacturer


• Vendor


• Descriptions of assets


• Cost of asset


• Improvement costs


• Current cost


• Records values of asset appraisals


• Check number


• Check date


• Salvage value


• Useful life of asset


• Capital lease indicator


• Records details on leased property


• Vehicle license number


• Fleet number


• Category code


• Grant asset indicator uses "yes" or "no" and is set to default "no"'


• Grant percentage (allow split funding)


• Donation indicator


• Records the tax cost at the time of the acquisition by using a percentage of the asset cost


• Expense account for G/L depreciation


• Date of asset transfer


• Asset disposition date and value


• Asset disposition value


• Disposition code


• Purchaser of disposed item


• School or department request of disposal date


• Board approval date of disposal


• Tax basis by disposal value


• Profit/loss by book and tax


• Asset condition


• Multiple component costs (original cost of asset plus improvement costs)


• Tax map key number