Supplier Master Data Features and Functions

• Creates separate records for vendors not used on a regular basis


• 1099 or W2 vendor designation (US tax forms)


• Postal code field (including US zip code format)


• Vendor name


• Vendor number


• Vendor type


• Vendor address


• Vendor currency


• Vendor insurance numbers/EIN


• Vendor history with most current invoices listed first


• Contact name of supplier


• Suppliers listed alphabetically by supplier name


• Suppliers listed by supplier code


• Suppliers listed by postal code


• Contact number


• Standard terms and the ability to mass change


• Default currency by supplier


• Voucher ID (in sequence)


• PO number


• Issue date of voucher


• Supplier's invoice or credit number for reference, including amount and date


• Discount percent available based on supplier criteria


• Value of discounts used


• Monetary amount of discounts for acquisitions within a time frame


• Records date payment must be received for a discount to be effective


• G/L account to be charged and the monetary amount


• Tracks check number, date of issue, and amount


• Manages miscellaneous supplier data such as insurance numbers, addresses, telephone numbers, etc.


• Tracks taxes associated with each supplier as well as item discounts calculated before tax


• Identifies supplier by type (including freelance, employees, one-time, US tax W2 or 1099 info, etc.)


• Suppliers with multiple locations, addresses, and currencies


• Default account assignation by supplier


• Data entry screens for high-volume activity are supplier-specific


• Manages foreign currency hedge contracts