On-line Requirements Features and Functions

• Accepts manual entry of invoices, cash receipts and adjustments with G/L accounts and effective dates


• Create and use blanket purchase orders


• Accepts debit memo and credit memo transactions as adjustments to the customer accounts


• Provides a reference to a contract or master agreement


• Identifies each transaction via reference number (such as batch number and line number) that is sequentially generated by the system


• Create multiple releases, each relieving a committed amount


• Invoice, cash receipt, or adjustment transactions may be entered in batches


• Multiple release capability at the line item level


• Reject or suspend batches not balancing on either item or dollar totals


• Provides a reference to the blanket purchase order that yielded a particular PO


• Invoice, cash receipt, or adjustment transactions may be directly entered, bypassing batch entry requirements


• Manual instigation of purchase requisitions


• Selects or generates reports on customer master records through the same screen that is used to select and display customer records


• Creates a new requisition similar to an existing requisition using a copy function


• Enters and amends quote responses for requisitions while online


• Online reporting to all vendors, which includes providing a PO


• Create a purchase order from an existing requisition


• Search the vendor record via a short description of the vendor's name


• Multiple vendors for the same part are stored in a file; all vendors can be accessed for the same part with pricing visibility


• Stores "vendor qualification level" (e.g. qualified, non-qualified, and under evaluation)