Purchase Orders (POs) Features and Functions

• MRP requisition converts to a purchase order


• Conversion of a planned purchase order to a PO electronically forwarded to vendor automatically


• Manually enter and send purchase order


• Assigns sequential PO numbers automatically


• Purchase order types including standard PO, blanket/contract, subcontract order/operation, purchase request, and return-from-stock


• Purchase orders for miscellaneous (non-inventoried) items "Fast Path"


• Quotation entry includes data fields for effectivity dates, and pricing discounts and percentages


• POs include the vendor's quotation number


• Quality codes included on purchase orders


• Vendor selection algorithm based on lowest price quote, strong delivery time, or preferred source status


• Supplier and item data may set as defaults upon placing POs


• Overrides default data with user-defined data by order


• Order link to financial company for vendor selection


• Orders and suppliers link to the financial company, which links to the warehouse for transactions


• Categorizes POs by single; recurring; maintenance, repair, and operations supplies; specific project; or job-triggered orders


• Matrix of vendors, by item, approved as alternate suppliers


• Contract and project number line item


• Order line and customer order line split for multiple deliveries


• Individual POs can handle more than one item


• Individual components may be divided for multiple lead times, including categories such as dock-to-stock and preparation lead times


• Codes for multiple deliveries of a specific item in a PO (may accommodate more than one date or location)


• Purchase quantity includes the measurement unit and conversion (for example, "meter" or "piece")


• System's item file correlates vendor part numbers to internal part numbers


• System's item file maintains preferred vendors for specific parts as indicated by vendor number


• Parts, supplies, and services purchases


• Blanket POs may be issued, up to a specified quantity or dollar amount


• Blanket PO release control options


• Multiple line items per purchase order to accommodate blanket POs and subcontractor relationships


• Drop-ship, direct shipments, special order transit options traceable by serial number


• Receive partial shipments


• Non-receivable items; No receipt expected


• Maintains purchasing conditions for specific order items (e.g., seasonal or promotional items)


• Selected items in an order may be flagged for defect checking


• Notes for internal purposes may be excluded from printing, or printed when they're intended for external display.


• PO line item comments may be entered in a user-defined or standard predefined format


• Line-item-specific delivery dates


• Automatically calculates delivery times and dates


• Cost tables and codes may be parameterized by supplier groups, individual suppliers, or companies


• Users control text entry and display formats


• Purchase history is accessible in real time by supplier or part


• System-generated POs may be routed for online review and approval


• POs may be coded by their status as communicated by the MRP system. Codes should include planned, firm planned, and requisitioned


• Purchase order line status includes released and closed indications


• Purchase order status and confirmation notes on the product and supplier


• Automatic system messages to follow up POs may be triggered by user-specified criteria


• Confirms POs by product numbers or PO number


• POs may be associated with contracts that require lot traceability


• Automatically flags past due deliveries and supports inquiries on future deliveries


• Provision to track non-recurring charges associated with a line item of a purchase order, such as tooling or setup charges. Should be connected to the line item, but separately identifiable and reportable


• Separate purchase order sequence for each business unit


• Automatically generate a PO number and assign it for each PO sequence


• Remote PO access and printing of associated documentation


• Workflow management: on-line approvals


• Supports purchase card activity


• Rules based automatic on-line notification of engineering change number (ECN) activity


• Option to automatically close a sub-contracted work order upon receipt of associated sub-contracted PO


• Features to track foreign trade zone orders


• Allow multiple buyers to procure same item for separate business units