Repeat Procurement Features and Functions
Procurement is the process of acquiring the goods and services required by an organization to fulfill its objectives (manufacture products, maintain assets, etc). Depending on the type of resouces and their use, the frequency of procurement can vary from very low (as for capital goods) to very high (as for raw materials). This criterion refers to medium- or high-frequency procurement.
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- Users (with proper authorization) may issue blanket POs for specified items, quantities, and time periods
- Includes established effective dates in contract orders and line items
- Tracks quantity or dollar value ranges for contracts
- Purchasing agent may establish special conditions for delivery by the vendor
- PO line items maintain information pertaining to allocation, delivery, and purchase
- Shipping and delivery schedules for the vendor reported in physical or electronic formats
- Users (with proper authorization) may chart activity in the receiving calendar
- Creates blanket POs where the system issues automatic releases to production and notifies A/P (user-definable)
- Queries on POs collected to the present date, and display according to user-selected parameters
- Reports an item's pricing history by supplier
- Delivery schedule may be sent electronically to suppliers (for example, via a file)
- Delivery schedule updates may be sent electronically to suppliers (for example, via a file)
- Reconciles and reports on POs automatically released to suppliers
- POs released by a supplier may be changed
- POs may require authorization upon release by suppliers
- Records and maintains supplier release transaction histories
- PO receipts may be generated for EDI transactions as determined by users
- Predefined user parameters match EDI invoices with PO receipts
- Real-time matching of transactions with material shortage log
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Procurement Management Features and Functions
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