A/P Vendor Setup Features and Functions
The vendor master file must be set up first, because it drives the rest of the functions in accounts payable (A/P).
|
Vendor Master Setup
The key to efficient and accurate data processing lies in how systems are set up. This applies to all master files.
|
Vendor ID Number
|
Contract Employees
The system can identify a person as being a contract employee, and automatically withhold taxes, if necessary.
|
Vendor Master File Options
The system supports these three different purchasing schemes: single vendor, multiple vendor, and default vendor.
|
Vendor Contracts
|
Vendor View into A/P Capabilities
These criteria indicate what vendors can see in the accounts payable (A/P), but not change.
|
Vendor Change A/P Data Capabilities
This criteria concerns what vendors can change in the account payable (A/P).
|
Quick Purchase Review
|
User-defined Blanket Payment Terms
Blanket payment terms are terms where users can define the criteria they want to establish on payments. For example, if a retailer agreed to buy 10,000 units from its supplier through the year (this is a blanket purchase order), the buyer can input a due date or a grace period for a discount for the payment
|
User-defined Individual Payment Terms
Users have the ability to specify the terms in each vendor file, allowing discounts to be taken when appropriate, and so that net payments are not made until the last due date agreed.
|
Vendor Performance Ratings System
This criteria addresses what form of rating program each system supports, and whether these ratings are calculated automatically by the system.
|
Vendor Contact Manager
The contact manager is used to record all or most vendor contacts, transactions, document copies, etc. In addition, users should be able to sort this history file by subject or user or other criteria for review purposes. Finally, this system should perform exactly like a contact manager in that users should have the ability to schedule activities or callbacks and write letters.
|
Vendor Document Management System
|
|
Vendor Setup Features and Functions
|